	Beth Anne Gray J., LL.B. (Hons.) P.O. Box 832-0816 - World Trade Centre - Panama City - Republic of Panama International Legal Services

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Vacancies/Situations Vacant:

We currently have 2 vacancies: fully bilingual receptionist / corporate paralegal assistant. Fluent English is essential in both.

Bilingual Receptionist:

Duties:

Hospitality forms the core of the receptionist's responsibilities. All the activities and works of a receptionist revolve around welcoming and greeting our customers. Receptionists ensure that customers and people visiting the office are comfortable in getting their queries cleared. Supply information regarding Gray & Co. and our services tot he general public, suppliers and customers.

Prerequisites:

	Education or Training: Minimum - high school diploma.
	English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
	Experience: Experience is not required, but is that the applicant have some office experience. Knowledge of administrative & clerical procedures would be advantageous. Knowledge of customer service principles & practices.
	Specialised skills & personality traits: Must demonstrate themselves to hold the values of Ethics, Excellence, Team Work and Success. Key competencies include: excellent verbal & written communication skills, professional personal presentation; customer service orientation; information management; organisation & planning; attention to detail; initiative; reliability & stress tolerance.
	Computer Skils: Must master Word, Excel, Outlook, and will be expected to use and master other programs used such as in-house program for database.

Salary Range:

$450.00 to $575.00

Use of Time/Productivity:

Your productivity/effectiveness will be measured by how promptly, accurately, professionally and courteously you deal with: staff, clients, suppliers & your supervisors.

General Job Description:

The general responsibilities include:

	answer telephone, screen and direct calls
	take and relay messages
	greet persons entering organization
	offer guests coffee/water
	ensures knowledge of staff movements in and out of organization
	receive payment and assist accounting in recording receipts for services
	hear and resolve complaints (where applicable)
	transmit information or documents to customers - scanning or fax
	general administrative and clerical support
	prepare letters and documents
	receive and sort mail and deliveries
	schedule appointments
	maintain appointment diary electronically
	organize meetings
	tidy and maintain the reception area
	administrative duties which may be delegated: order office supplies, assist with inventory of office & kitchen supplies
	organise delivery of documents by messengers/pasantes
	Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets and other documents
	Request quotes for products and services
	Maintain logs of computer services & other providers
	Perform duties such as taking care of plants and straightening magazines to maintain lobby or reception area.

Corporate Paralegal Assistant:

Duties:

Preparation of Public Deeds (escritura pública) for the incorporation of companies and private interest foundations, preparation of all documents including minutes, share certificate, and corporate records; completion of tax forms to register the Company and submission to the tax department; application for NIT online, getting Certificates of Good Standing with translations to English, corporate searches and administrative processes, including application of commercial licenses, etc. Preparation of corporate packages to apply for account openings with banks locally and internationally.

Prerequisites:

	Education or Training: Should be in law school - preference will be given to a 2nd to fourth year law student
	Experience: Experience is not required, but is preferable that the applicant have experience as a pasante or legal secretary in a law firm.
	Specialised skills & personality traits: Must demonstrate themselves to hold the values of Ethics, Excellence, Team Work and Success; must be an avid reader and able to read and comprehend legal documents; good written and verbal communication skills; excellent research and organizational skills.
	Computer Skils: Must master Word, Excel, Outlook, E-tax and will be expected to use and master other programs used by the Tax Department, Public Registry or in-house for database storage.

Salary range:

$500.00 - $700.00 / month according to proven experience and track record.

Use of time/Productivity:

You will be expected to register your time spent on each client matter, and your productivity will be measured according to billable hours. You will be expected to meet certain daily/weekly/monthly productivity goals.

General Job Description:

A paralegal assistant does research on legal issues and performs general background work under the supervision of a lawyer. They are not licensed to practice law, cannot give legal advice or represent a client, but they will be expected to assist the lawyer in the above. A paralegal assistant is delegated work from the lawyer, which may include contacting the client with quotes for the work to be done (once approved by the lawyer), billing and collections of completed work, and ensuring that the supervising lawyer reaches the expected levels of work output. You may be required to:

	conduct client interviews & maintain general contact with clients
	conduct investigations & documentary research
	conduct legal research (gacetas & other law publications, journals & news, judicial decisions)
	drafting legal documents & correspondence
	attending banks and other institutions
	manage the application process for different licenses and regulatory permits
	assist in collection of internal records
	maintain the database of information, updating with relevant changes

Typical documents which you may be expected to assist with: articles of incorporation, foundation charter, bylaws and regulations, resolutions and minutes of meetings, public deeds, requesting tax registration as local company or offshore company, preparing bank account applications, assistance of the client with wire transfers and other requests to the banks, customer service of clients who have difficulty communicating with the banks; affidavits, changes of board of directors and/or foundation council, applications to MICI, City Council, and the such-like.

You will also be expected to assist with organising payments of corporate taxes, organising and indexing files, and general administrative work following delivery of documents to clients to ensure that all threads are fully tied up.

vacancy@lawyers-abogados.net

General Information

Please note that we require all applicants to fill in an application form in our office. This includes a request for information regarding professional/academic references, so you should make sure that you bring the phone numbers with you. Please include in your CV professional or academic references, which will be checked before we call you for an interview.

Please include copies of any University diplomas, but note that is not necessary to provide certificates for each of the Seminars or Congresses which you may have attended.

We are an equal opportunity employer, however we do expect applicants to have their paperwork in proper order for working in Panama. If you are not a Panamanian citizen, then you should have or be processing your work permit in Panama.

Please send your application by email to vacancy@lawyers-abogados.net or drop your CV and cover letter off at our office.

Last edited: 08-Feb-2011

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Last modified 14-Apr-2011 10:06 -0400